Creating invoices isn’t the most exciting thing to do if you’re running a small business.
You need to send your clients invoices in order to get paid, but if yours don’t look right, it could end up confusing your client. This can lead to late and incorrect payments because the client will just put the invoice in a pile to deal with later. Getting paid correctly and on time requires some work on your end.
In this post, we’re going to give you 4 tips for better invoice design. If you want your invoices to engender a certain level of professionalism and help you get paid on time, then keep reading.
The layout of your invoices should always be the same and it shouldn’t stray too far from the standard invoice that any business might use. You can even find yourself a great online invoice generator and, as long as it has all of the necessary information, use it forever.
A typical invoice layout would include the following, roughly from top to bottom:
- Your company name and contact information
- The word ‘Invoice” and an invoice number
- The date of issue and the payment due date
- Your client’s title and contact information
- A table/list of the products or services provided, along with quantities, unit prices, subtotals, and the total
- A reiteration of the payment terms (mostly to get the due date across)
- A personal note to the client
Including the Correct Info
Ensure that all of the contact information is correct for both your company and the client. If your client is a business, make sure to include your contact’s name, ie. “Attn: Jerry”, as this creates accountability on their end, should there be any issues with payment. An invoice without a contact name included is always liable to sit in a pile in an accountant’s office until they figure out who it’s for.
Always double-check that the itemized list of services and prices is correct before sending the invoice. This simple act will prevent any discrepancies, which will delay your getting paid.
Itemization is crucial in presenting clarity for your clients. By including as many details as you possibly can, your customers can see exactly what they’re being charged for and if there are any issues, they can spot them without any hassle.
This is especially important when projects start with one thing and grow in size. For example, if you’re a kitchen remodeling business, the itemized list allows you to add products and services to your invoice as they come up. If you just give your customer a total bill, they might have more questions than you think.
The payment deadline instills a sense of urgency in the client, which is important if you want to get paid on time, every time. You probably agreed upon a deadline under which you had to complete the job for your client, so there’s no problem in giving them a deadline to pay you.
This helps you look more professional and simply makes it easier to run a successful and efficient business. You should never have to spend your valuable time chasing people down for money, so this is an easy solution.
Get Your Invoice Design Right
Now that you know what to include, you can get your invoice design right. Once you’ve got a design that works for you, there’s no reason that you should ever need to change it. This is just one less thing you have to think about as you grow your company.
If you found this helpful, come back for more business tips.